Case Study: E-Invoice QR Code Integration for Bellababy

IT Management

Background

Bellababy stands tall as a beacon of quality and assurance in the vast retail landscape of Saudi Arabia. Offering a diverse range of products for infants and babies, they've skillfully woven their services into the fabric of many Saudi households. Each branch, whether in Riyadh, Jeddah, or the Eastern Province, resonates with the company's ethos of providing unparalleled quality. The brand's growth trajectory has been commendable, considering the competitive nature of the market, and their commitment to innovation and service is palpable in each transaction.

Yet, as with all evolving brands, staying updated with technological advancements is crucial. Bellababy had astutely recognized this early on, integrating the Lightspeed Point of Sale (POS) system to streamline their operations. This system, apart from managing sales, offered insights, analytics, and centralized control – crucial elements for a brand with a multi-regional presence.

Challenge

With the digital horizon constantly shifting, businesses often find themselves adapting to new regulations and mandates. Bellababy's challenge emerged in the form of the newly introduced FATOORA Compliant QR Code for E-invoicing by the Saudi government. This wasn't a straightforward addition. The QR code, encoded in Base64 format, had to encapsulate specific fields within a limit of 500 characters, adhering to the stringent technical specifications of the E-Invoicing Regulation.

This integration posed potential complications. How would they incorporate this new system without disrupting their existing Lightspeed POS operations? The challenge was not merely technical; it was about ensuring that the customer experience remained unaffected while behind-the-scenes integration took place. Every invoice, every transaction had to reflect this change seamlessly, ensuring compliance without compromising on the user experience.

IT Management
IT Management
IT Management

Perfect Vision's Solution

We began by understanding the nuanced requirements and the importance of strict adherence. With this comprehension, our team designed a tailored RESTful API.

Our crafted API was engineered to integrate seamlessly with Bellababy's existing Lightspeed POS system, ensuring that the E-invoicing process was unobtrusive and efficient.

We meticulously designed the system to encode the QR code in Base64 format, capping it to 500 characters to meet government standards. Furthermore, we tested the generated codes with local applications, ensuring full compatibility and easy readability for Saudi customers.

Absolutely. Our solution ensured that the QR code encapsulated the specified fields in a Tag-Length-Value (TLV) format, aligning perfectly with the technical benchmarks set by the E-Invoicing Regulation.

Outcome

The integration was a resounding success. Bellababy could efficiently generate compliant E-invoices across all their branches. Not only did this solution meet the regulatory standards, but it also streamlined their invoicing process, enhancing their operational efficiency.

Feedback

The CEO of Bellababy (Ms. Ola) remarked, "Perfect Vision's expertise transformed our e-invoicing challenge into a smooth process. Their solution was spot-on, ensuring we remained compliant while optimizing our operations.

IT Management
We are here to answer your questions 24/7

NEED A CONSULTATION?

Contact Us